Securely share confidential documents
The professional services industry must ensure the security of sensitive information, especially during collaborative work-in-progress. During these processes files are often shared among teams for input and revision. These documents could be exposed by hackers and could result in reputational damage, financial losses and even legal liabilities.
Most companies employ a mix of methods to securely share sensitive documents when they need to share sensitive information. It is possible to send documents via email, or through collaboration platforms such as Google Docs or Dropbox or even physically hand it over in person. Although each method has its own unique set of risks it is essential to put the protection www.datachatroom.info/top-9-virtual-data-room-providers-in-2022 of data first and privacy to shield confidential documents from unauthorised access.
File encryption is one of the most effective methods to safeguard confidential information. It makes files unreadable for unauthorized users and can prevent printing, sharing, copying and more. File encryption should be a standard feature of any file sharing software and should be incorporated into secure document management systems.
Passwords can be used to secure shared files. However, they are not without imperfections. Passwords, for example, could be shared and cracked by unauthorized users. They also can be used to prevent other actions like deleting, printing or copying and pasting files. To truly protect files they must be protected by PDF DRM software prior to sending.